Administrative Assistant (Executive Assistant)

Job Summary

We are seeking a versatile and smart Administrative Assistant who will serve as an Executive Assistant to the CEO and COO. This role is critical in helping our leadership stay organized, coordinated, and focused. You'll be the go-to person for a variety of administrative tasks and will play a key role in ensuring smooth day-to-day operations.

Job Roles & Responsibilities

• • Employee Coordination & Onboarding: Assist with onboarding new employees, coordinating their setup, and helping them get acquainted with the company.
• • Contract and Vendor Management: Handle contract signatures and manage vendor relationships, ensuring all documents are properly signed and filed.
• • Event and Research Tasks: Research and organize team events, providing options and recommendations. Use tools like ChatGPT or other AI platforms to quickly gather and summarize findings.
• • Calendar and Time Management: Help manage the calendars of the CEO and COO, scheduling meetings and ensuring their time is well-organized.
• • Central Point of Organization: Be the go-to person for a variety of organizational tasks, helping to keep the team and leadership running smoothly.
• • Travel Arrangements: Coordinate travel plans, accommodations, and itineraries as needed.

Cultural Expectations

• Collaborative and Respectful Environment: Join a team that values every individual and promotes a culture of mutual respect and collaboration.
• Hands-On Leadership: Work directly with top executives who are involved and approachable.
• Diverse Tasks: Enjoy a role with a lot of variety and opportunities to grow your skills in different areas.
• Additional Responsibilities (Optional) : Office Management: Oversee office supplies and general office logistics if applicable.

Hiring Process

• Discussion with CEO- Cultural Fitment
• Discussion with Other founders - Fitment